Sales spread across processors
Card, delivery apps, and cash all settle differently. Record them into one set of books so revenue is a single, believable number.
For kitchens, cafes, and small food businesses
Bookkeeping for restaurants and cafes
Record daily sales, keep supplier bills current, and watch food and labour costs against revenue while there is still time to react.
Why restaurants and cafes end up doing this the hard way
Restaurant margins are measured in points, and the difference between a good month and a bad one is usually invisible until the month is over. Pynse Books keeps sales, supplier bills, and costs current so you can see the shape of the week before it becomes a problem.
The usual friction
What actually gets in the way
Supplier bills every few days
Produce, protein, dry goods, and beverage all invoice on their own cycles. Track them per vendor so you know what is owed and to whom.
Cost of goods creeping up
When food cost moves two points, you want to know in week two, not at year end. Period reporting makes that visible.
Sales tax on every ticket
Set the rate once and let the books total what was collected, instead of reverse-engineering it from processor reports.
How it works
Set it up once and the routine takes minutes rather than evenings.
-
Book the day's sales
Record daily or weekly sales totals so revenue tracks with the period it happened in.
-
Enter supplier bills as they come
Each vendor keeps its own history, so you can see what a supplier costs you over a quarter.
-
Let the bank feed match the money
Deposits and payments arrive automatically and reconcile against what you recorded.
-
Read the month early
Profit and loss part-way through the month is worth more than a perfect one after it has closed.
Inside Pynse Books
Everything the books need, in one place
Invoices and estimates
Send branded estimates, convert the approved ones into invoices in a click, and set recurring invoices for work you bill every month.
Connected bank feeds
Link your business chequing and credit card accounts so transactions arrive on their own instead of being typed in from a statement.
Bills and vendors
Record supplier bills, track what you owe, and keep vendor history in the same place as the money going out.
Sales tax handled
Set your tax rates once and let Pynse Books total what you collected and what you paid, so filing season is a report instead of a weekend.
Reconciliation that ends
Match bank lines to invoices and bills, clear the exceptions, and know the books tie out to the account balance.
Reports you will actually read
Profit and loss, balance sheet, and transaction detail refresh as the data lands, so you can check the month without waiting on anyone.
Bookkeeping by city
Local pages with the sales tax rules that apply where you are.
Toronto
Ontario · 13% HST
Ottawa
Ontario · 13% HST
Calgary
Alberta · 5% GST
Vancouver
British Columbia · 5% GST + 7% PST
Montreal
Quebec · 5% GST + 9.975% QST
Edmonton
Alberta · 5% GST
Winnipeg
Manitoba · 5% GST + 7% RST
Mississauga
Ontario · 13% HST
Brampton
Ontario · 13% HST
Hamilton
Ontario · 13% HST
Halifax
Nova Scotia · 14% HST
Kitchener-Waterloo
Ontario · 13% HST
All cities
Full list
Frequently asked questions
Does Pynse Books replace my POS?
No. Your POS handles service; Pynse Books handles the accounting behind it. You record sales totals into the books and keep the financial side in one place.
How do I track supplier costs?
Record each supplier as a vendor and enter their bills. You then get a history per supplier and a cost figure that lands in the right period.
Can I run more than one location?
Pynse Books is organised around a business. Talk to us through the contact form about how it fits a multi-location setup before you commit.
Will it handle my sales tax?
Yes — set your provincial rate once and Pynse Books totals what you collected and what you paid, ready for the return.
Stop dreading the bookkeeping
Set up your business, connect the bank, and send the first invoice today.