Payouts are not revenue
A platform deposit is sales minus fees minus refunds. Record the parts separately and your profit and loss stops lying to you.
For e-commerce, marketplace, and shop owners
Bookkeeping for online and retail sellers
See gross revenue rather than net payouts, keep supplier costs against the goods they bought, and track tax across the provinces you ship to.
Why online and retail sellers end up doing this the hard way
Selling online hides your real numbers. The money that hits your account is already net of platform fees, refunds, and shipping — so the deposit is not your revenue. Pynse Books lets you record what you actually sold and what it actually cost, and see the margin underneath.
The usual friction
What actually gets in the way
Inventory ties up the cash
Money spent on stock is not an expense until it sells. Track supplier bills properly so you can see where the cash actually went.
Fees from every direction
Platform commission, payment processing, shipping, and ads all take a cut. Categorised properly, you can see which one is eating the margin.
Tax across provinces
Shipping across Canada means different rates apply. Define each one and apply the right rate rather than assuming your home province's.
How it works
Set it up once and the routine takes minutes rather than evenings.
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Record sales gross
Enter what customers actually paid, then record platform and processing fees as their own expenses.
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Track suppliers and stock purchases
Supplier bills against vendors give you a real cost base rather than a guess at margin.
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Connect the account payouts land in
Deposits reconcile against the sales and fees you recorded, so nothing goes unexplained.
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Check margin, not turnover
Profit and loss by period shows what the volume was actually worth after everyone took their cut.
Inside Pynse Books
Everything the books need, in one place
Invoices and estimates
Send branded estimates, convert the approved ones into invoices in a click, and set recurring invoices for work you bill every month.
Connected bank feeds
Link your business chequing and credit card accounts so transactions arrive on their own instead of being typed in from a statement.
Bills and vendors
Record supplier bills, track what you owe, and keep vendor history in the same place as the money going out.
Sales tax handled
Set your tax rates once and let Pynse Books total what you collected and what you paid, so filing season is a report instead of a weekend.
Reconciliation that ends
Match bank lines to invoices and bills, clear the exceptions, and know the books tie out to the account balance.
Reports you will actually read
Profit and loss, balance sheet, and transaction detail refresh as the data lands, so you can check the month without waiting on anyone.
Bookkeeping by city
Local pages with the sales tax rules that apply where you are.
Toronto
Ontario · 13% HST
Ottawa
Ontario · 13% HST
Calgary
Alberta · 5% GST
Vancouver
British Columbia · 5% GST + 7% PST
Montreal
Quebec · 5% GST + 9.975% QST
Edmonton
Alberta · 5% GST
Winnipeg
Manitoba · 5% GST + 7% RST
Mississauga
Ontario · 13% HST
Brampton
Ontario · 13% HST
Hamilton
Ontario · 13% HST
Halifax
Nova Scotia · 14% HST
Kitchener-Waterloo
Ontario · 13% HST
All cities
Full list
Frequently asked questions
Does Pynse Books connect directly to my store platform?
Pynse Books focuses on the accounting side — invoices, bills, banking, tax, and reports. Sales are recorded into the books rather than synced from a storefront. Get in touch if a specific integration matters to you.
How should I record a platform payout?
Record the gross sales and the platform's fees separately, then reconcile the net deposit against them. That keeps revenue and cost of sale honest.
Can I handle different tax rates for different provinces?
Yes. You can define multiple sales tax rates and apply the appropriate one. Confirm which rate applies to your shipments with the CRA or your accountant.
What about tracking inventory quantities?
Pynse Books tracks products, customers, vendors, and the money side. For deep warehouse-level inventory control you may want a dedicated system alongside it.
Stop dreading the bookkeeping
Set up your business, connect the bank, and send the first invoice today.