Quotes written on the tailgate
A number scribbled on a pad is not a record. Send a proper estimate with your logo, your line items, and your terms — then turn the approved one into an invoice without retyping a thing.
For trades, builders, and site crews
Bookkeeping for contractors and trades
Estimates that turn into invoices, deposits you can actually track, supplier bills against the right job, and a sales tax total that is ready when the return is due.
Why contractors and trades end up doing this the hard way
Nobody got into the trades to do paperwork. But quotes still have to go out, deposits have to be chased, material receipts pile up in the truck, and the sales tax return arrives whether the books are ready or not. Pynse Books is built so that side of the business takes minutes a week instead of a Sunday.
The usual friction
What actually gets in the way
Deposits and progress payments
Most jobs are not one invoice. Track the deposit, the progress bill, and the final amount against the same customer, and see at a glance what is still owed.
Receipts in the glovebox
Material and fuel spend hits the card long before anyone types it in. With a connected bank feed, those transactions land in the books on their own.
Sales tax on materials and labour
You pay tax on materials and charge it on the work. Pynse Books tracks both directions so the return is a report you open, not a number you reconstruct.
How it works
Set it up once and the routine takes minutes rather than evenings.
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Send the estimate
Build the quote with your own branding and line items, and email it from the app. The customer sees a document, not a text message.
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Convert it to an invoice
When the job is approved, the estimate becomes an invoice with the same detail. Add the deposit or progress amounts as you go.
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Let the bank do the data entry
Connect your business account and card. Fuel, lumber, and supplier payments arrive automatically and get matched to the bills you recorded.
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Check the job actually paid
Profit and loss for the period, plus what is still outstanding, tells you whether the crew's week was worth it.
Inside Pynse Books
Everything the books need, in one place
Invoices and estimates
Send branded estimates, convert the approved ones into invoices in a click, and set recurring invoices for work you bill every month.
Connected bank feeds
Link your business chequing and credit card accounts so transactions arrive on their own instead of being typed in from a statement.
Bills and vendors
Record supplier bills, track what you owe, and keep vendor history in the same place as the money going out.
Sales tax handled
Set your tax rates once and let Pynse Books total what you collected and what you paid, so filing season is a report instead of a weekend.
Reconciliation that ends
Match bank lines to invoices and bills, clear the exceptions, and know the books tie out to the account balance.
Reports you will actually read
Profit and loss, balance sheet, and transaction detail refresh as the data lands, so you can check the month without waiting on anyone.
Bookkeeping by city
Local pages with the sales tax rules that apply where you are.
Toronto
Ontario · 13% HST
Ottawa
Ontario · 13% HST
Calgary
Alberta · 5% GST
Vancouver
British Columbia · 5% GST + 7% PST
Montreal
Quebec · 5% GST + 9.975% QST
Edmonton
Alberta · 5% GST
Winnipeg
Manitoba · 5% GST + 7% RST
Mississauga
Ontario · 13% HST
Brampton
Ontario · 13% HST
Hamilton
Ontario · 13% HST
Halifax
Nova Scotia · 14% HST
Kitchener-Waterloo
Ontario · 13% HST
All cities
Full list
Frequently asked questions
Can I turn a quote into an invoice without redoing it?
Yes. Estimates in Pynse Books carry their line items, taxes, and customer details straight through to the invoice, so an approved quote becomes a bill with a click.
Does it handle deposits and progress billing?
You can invoice a job in stages — a deposit up front, progress amounts through the work, and a final invoice — and see the outstanding balance per customer as payments land.
How do I track what materials cost me?
Record supplier bills against your vendors and connect the bank account you pay from. Those costs then appear in the same period as the revenue they supported on your profit and loss.
Will it keep my sales tax straight?
Set your rates once — HST, or GST and PST depending on your province — and Pynse Books totals what you charged customers and what you paid suppliers, ready for the return.
Do I still need an accountant?
Most contractors still want one for year end and tax planning. Pynse Books keeps the day-to-day records clean so your accountant spends their time on advice instead of sorting receipts.
Stop dreading the bookkeeping
Set up your business, connect the bank, and send the first invoice today.